ENG201 Final Term Past Papers by Orange Monkey

Lecture 23 Planning Long Reports imp for final Steps of Planning a Report: When you gather facts, you need to arrange them in a suitable format. Before putting a single word on the page follow the following series of steps that form the foundations of any report: There are five following series of steps that form the foundations of any report a. Define the outline and purpose b. Outline the issue for investigation c. Prepare a work plan d. Conduct research e. Analyze and interpret data, draw conclusions and develop

What is the Questions and Developing the Statement of purpose?

Questions

The person, who authorizes the report, defines the questions such as: Example What needs to be determined? The Statement of purpose A purpose statement is a declarative sentence which summarizes the specific topic and goals of a document. To be effective, a statement of purpose should be

• Specific and precise - not general, broad or obscure
• Concise - one or two sentences
• Clear - not vague, ambiguous or confusing
• Goal-oriented - stated in terms of desired outcomes

What is Outlining and Organizing of Report? Long Informational Reports: These reports offer data, facts, feedback, and other types of information, without analysis of situation or recommendation. In these types of reports, reporting of facts may be factored by sub-topics: In order of Importance: If you are reviewing five product lines, you might organize your study in the increasing order of the amount of revenue they generate. Sequentially: If you are studying a process, present your information step by step - 1, 2, 3,. Chronology: When investigating a chain of events, organize the study according to the event that happens first. Spatially: If you are studying a physical object, study it left to right, top to bottom, inside to outside. O Geography: If the location is important, factor your study geographically. Categorically: If you are asked to review several distinct aspects of a subject, you need to look at one category at a time, for example sales, profit, or investment. Analytical Reports: These reports offer both information and analysis, and they can also purpose

For example, An analytical report on ‘Why are we having trouble in hiring secretaries?’ What is preparing a Preliminary Outline? The Preliminary Outline is the first step of planning reports. It is basically a plan for organizing the elements of a report. Following are different ways to create and to present a preliminary outline: Alphanumeric System Decimal System: Preparing a Work Plan: Conduct Research: What is Alphanumeric System? It contains letters, numbers, punctuation marks, and mathematical and other conventional symbols, e.g. I. __________________________________ A. ____________________________ B. ___________________________

1. ____________________

Q2. ____________________

1. ____________________________

II. _________________________________