MGMT627 Notes

MGMT627 · Project Management · Mid Term Subjectives · Characteristic of project manager. (Marks: 3)

Characteristic of project manager include:

• Time Management
• Communication Skills
• Personal Traits
• Experience
• Goal Setting
• Responsibility
• Leadership Skills
• Objective Views

Preparation for Future Proposal: (Marks: 3)

You collect various data that could be used to prepare project proposals. As this process is costly, so you store these data and use it in future to make proposals. Lesson 13. Page No.107

What is project planning? (Marks: 5)

Planning is the process of formulating goals and objectives, and developing ways and plans to achieve these goals is called planning. When this process is done for a project, it is called project planning.

Functional Manager versus Project Manager: (Marks: 5)

Functional manager is a manager who manages the activities of one organizational function or department. E.g. marketing manager, HR manager etc. A manager who is responsible for a specific project that involves coordinating people and activities in several departments is project manager.

Numbering of WBS. Give example. (Marks: 5)

Different activities or work packages in work breakdown structure are numbered for their identification. In WBS, the whole project is subdivided into individual work activities through different levels. You can understand its numbering with this example: Plant Construction 1

• Analytical Study 1.1
• Marketing Study 1.1.1
• Production Study 1.1.2
• Cost Analysis 1.1.3
• Design & Layout 1.2
• Process Sketches 1.2.1
• Process Blueprints 1.2.2
• Installation 1.3
• Fabrication 1.3.1
• Setup 1.3.2
• Testing 1.3.3
• Support 1.4
• Management 1.4.1
• Raw Material 1.4.2

Lesson 22 & 23.

What are the three questions after the project objectives declared?

Q1. Are the project objectives the same?

Q2. Is there a distinction between large and small projects?

Q3. How do we handle conflicting priorities?

System integration and its objectives (Marks: 5)

System integration is the process in which different systems or functions are integrated to achieve the goals. In projects, its objectives include:

• To achieve performance of project
• To increase effectiveness of project
• To minimize cost of project

Power and authority problems in the project environment. (Marks: 5)

Power and authority problems in the project environment result in conflicts, project delays and ultimately project failure. Some of sources are:

• Poorly documented or no formal authority
• Power and authority perceived incorrectly
• Dual accountability of personnel
• Two bosses (who often disagree)
• The project organization encouraging individualism
• Subordinate relations stronger than peer or superior relationships
• Shifting of personnel loyalties from vertical to horizontal lines
• Group decision making based on the strongest group
• Ability to influence or administer rewards and punishment
• Sharing resources among several projects

Work break down structure for construction a plant and its guidelines? (Marks: 5)

When scope and deliverables of a project are defined, the work of project can be successively sub divided into smaller and smaller activities. The outcome of this hierarchical process is called Work breakdown structure (WBS). Lecture 22 & 23. Page No.156

What are senior management activities at planning phase?

You will learn this topic in lesson 19. Page No.146 Some of senior management responsibilities at planning phase are:

• Maintain a close involvement with project teams
• Strategic planning must define the authority, responsibility, and roles of the strategic planning personnel
• Strategic project planning is a job that should be performed by managers, not for them.

Contents of procurement planning at project planning checklist

Contents of procurement planning in this checklist are:

1. Procurement sources (equipment, materials)
2. Home office versus field procurement
3. Long lead time items
4. Logistical planning

Attributes of selecting a project manager?

These are skills or qualities that a project manager must possess. Some of these are: Team building Leadership

Technical expertise Planning

Entrepreneurship Administration Management support Resource allocation